Amagi Recruitment Privacy Notice for Job Applicants/Candidates

1. PURPOSE OF THIS NOTICE: This privacy notice (“Notice”) is provided by Amagi Media Labs Limited and its affiliates (collectively “Amagi”, “we”, “us”, or “our”), relating to our collection of information in connection with your application or candidature for employment, or other contractual engagements or positions, within Amagi (“you”, “your” or “candidate”), in accordance with our obligations under applicable data protection laws and regulations ( “Data Protection Law”).

This Notice explains how we collect, use, process, disclose, and safeguard your personal information. We request that you review this Notice carefully. Your interaction with Amagi’s website is governed by Amagi’s Website Privacy Policy, provided that in the event of a conflict between Amagi’s Website Privacy Policy and this Notice, this Notice shall prevail.

2. LAWFUL BASIS OF PROCESSING: This Notice applies to the personal information we collect from and about you, in the context of reviewing, assessing, considering, managing, storing, or processing your applications or otherwise considering you for a position with Amagi. We rely on legitimate interest as a lawful basis for processing your personal information.

As used herein, “personal information” means any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual or household, or as otherwise defined under Data Protection Law.

The categories of personal information, as described in paragraph 3 below, may vary depending on the position(s) or location, as well as the associated qualifications and responsibilities. The information in this Notice is intended to provide an overall description of our collection and use of personal information about candidates. It is hereby advised that if you are within the age that constitutes a minor under applicable law, please do not submit your personal information to us.

3. CATEGORIES OF PERSONAL INFORMATION: -

A. INFORMATION WE COLLECT FROM YOU -

Generally, we collect and process some or all of the following categories of personal information from you:

Name, Contact Information, and other Identifiers: Identifiers such as a real name, alias, postal address, date of birth, unique personal identifier, online identifiers, Internet Protocol address, email address, account name, social security number, aadhar number, driver’s license number, passport number, or other similar identifiers.

Education and Professional Information. Education information and professional or employment-related history information, such as qualifications, experience, information relating to a candidate’s employment history, and skills.

Audio, Video, and Other Electronic Data. Audio, visual, and electronic information or similar information such as CCTV footage, photographs, call recordings, and other audio-video recordings (e.g., recorded interviews, meetings, and webinars).

Protected Classifications or Sensitive Personal Information. Characteristics of protected classifications such as a candidate’s social security number, national identification number, driver’s license or passport number, racial or ethnic origin, religious or philosophical beliefs, union membership, disability, citizenship status, military/veteran status, marital status, medical condition and any other information that may fall within a ‘special category of data’.

In limited cases, we may collect and process sensitive personal information to carry out background checks or for other specified purposes. In such cases, we will obtain your consent before processing such information unless such processing is necessary to comply with a legal obligation.

B. INFORMATION WE COLLECT FROM OTHER SOURCES
We may receive your personal information indirectly from sources such as professional networks where you have set up a publicly available profile, from recruiters or third parties that you have authorized to share your information with us, from third-party background verification service providers, and/or publicly available sources, including any online service provider or recruitment platforms where you have submitted your profile in connection with application or candidature for employment with us (“Online Platform Partners”). Information that we receive from other sources may be combined with the personal information that you provide to us.

We may use online application tracking tools, such as MyNextHire, to assist with our recruitment process, which may process personal information as a data processor on our behalf. MyNextHire is only entitled to process your personal data in accordance with our instructions. However, MyNextHire may also collect usage data based on your use of their platform, which shall be in accordance with their privacy policy as they make it available.

If you apply for a job opening via an Online Platform Partner, you should note that such an Online Platform Partner may retain your personal data and may also collect data from us in respect of the progress of your application. Any use of your personal information by the Online Platform Partner will be in accordance with the Online Platform Partner’s privacy notice.

4. COLLECTION AND PROCESSING OF PERSONAL INFORMATION:
Generally, we rely on legitimate interest as the lawful basis for which we collect and use your personal data for recruitment purposes, including:

Recruiting, Hiring, and Managing, Identifying, and Evaluating Applicants. To assess your job application for the role you apply for and for other roles, or otherwise manage candidates and job applications, including:

• Verifying your employment, educational history, and references.
• For making recruitment decisions and communicating them to you.
• To supplement any personal information you provide with information we receive from third parties or through publicly available information.
• To permit our vendors, including an online application provided by MyNextHire, to assist with our recruitment process.
• To review, assess, recruit, consider, or otherwise manage your job application, including scheduling and conducting interviews, working with external recruiters, reviewing, assessing, and verifying information provided, to conduct background checks (where relevant and pursuant to applicable law)and to otherwise screen or evaluate your qualifications, suitability and relevant characteristics, to extend offers, negotiate the terms of offers, and assess salary and compensation matters, to satisfying legal and regulatory obligations, to communicate with you regarding their applications and about other similar position(s) for which they may be interested, to maintaining candidate personal information for future consideration, and to support our equal opportunity employment policy and practices.

Security and Monitoring. In order to monitor and secure our resources, network, premises, and assets, including:

• Monitoring for, preventing, investigating, and responding to security and privacy incidents
• Providing and managing access to physical and technical access controls
• Monitoring activities, access, and use to ensure the security and functioning of our systems and assets
• Securing our offices, premises, and physical assets, including through the use of electronic access systems and video monitoring.

Defending and Protecting Rights. In order to protect and defend our rights and interests and those of third parties, including to manage and respond to legal claims or disputes, and to otherwise establish, defend or protect our rights or interests, or the rights, interests, health or safety of others, including in the context of anticipated or actual litigation with third parties.

5. CATEGORIES OF THIRD PARTIES TO WHOM PERSONAL INFORMATION MAY BE DISCLOSED: We may have to share your data with third parties, including affiliates of Amagi and third-party vendors or service providers or sub-processors.

Generally, Amagi Media Labs Limited in India will process your personal information. However, based on the location or team of the job role, your personal information may also be disclosed to Amagi affiliates situated in different territories, only to the extent required for processing your application or candidature.

“Third parties” include third-party service providers (including contractors, professional advisors, and designated agents). For instance, these third-party service providers carry out recruitment, candidate tracking, background verification, job posting platforms, market research, and IT services.

8. CROSS-BORDER TRANSFER OF DATA: You acknowledge that your personal information may be transferred outside of the jurisdiction in which you reside or to a jurisdiction other than the one in which the personal information was collected or stored. Amagi shall ensure that such transfers will adhere to transfer mechanisms prescribed under the Data Protection Law, shall implement reasonable technical and organizational measures during the transfer of the personal information, shall enter into appropriate data processing addendums with the recipients of such data to ensure that the terms of processing and the measures employed by the recipient are at least comparable to the terms set forth in this Notice and shall ensure that such transfer is necessary for the processing of information under this Notice.

9. SAFEGUARD MEASURES TO PROTECT PERSONAL INFORMATION: We take appropriate and reasonable safety and security measures to ensure that all personal information is kept safe and secure, including the use of security measures designed to prevent personal information from being accidentally lost, used, or accessed in an unauthorized manner. We limit access to your personal information to those with a genuine business need to know it. Those processing your personal information are obligated to do so only in an authorized manner and are subject
to a duty of confidentiality.

10. RETENTION PERIOD: We retain your personal information, and any information derived from your personal information, for as long as it is necessary to store personal information, in accordance with the purposes set forth herein, and in compliance with Data Protection Laws.

11. CONTACT INFORMATION AND EXERCISE OF RIGHTS:
We hope that we can resolve any query or concern you raise about our use of your personal information. You may access and request rectification of your personal information in our possession, and you also have the right to request restriction of usage or deletion of such personal information, and exercise all other rights available to you under applicable data protection law. For questions or concerns about this Notice, or to exercise your rights, please get in touch with us at privacy@amagi.com.